Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

September 28, 2017      

 

The meeting was called to order at 8:00 am by Debra Hart, President.   Some board members may be attending electronically. 

Trustees in attendance:  Mark Barnes, Debra Deines, Debra Hart, Karen Lonergan, and Merredith Peterson. Absent: Audrey Roman and Regina Skipper.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

No public present.

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Debra Deines.   Motion carried.   

 

SECRETARYíS REPORT:   Merredith Peterson read a note from Cordova First Baptist Church representative Becky Barnes, thanking the library for the contribution to the Harvest Home event.

 

PRESIDENTíS REPORT:   no report

  

TREASURERíS REPORT:  Karen Lonergan presented the financials for the month.  Merredith Peterson made a motion to accept the Treasurerís report and pay the bills.  Debra Deines seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   No report.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         Statistics for August 2017 were distributed and discussed.

         Events for the past month include: a bus trip to the Madison Quilt Expo, Paint Therapy, and weekly Zumba! exercise class.  The Paint Therapy workshop has been well attended and Cheryl would be interested in continuing this annual event.

         The October and November calendars were discussed.

         Cheryl will be on vacation October 23-27th.

 

REPORTS:

 

FINANCE:  

Karen Lonergan and Sue Hebel attended the Exelon Settlement Agreement meeting on September 6, 2017.  All taxing bodies affected must sign the resolution authorizing approval and executing Quad Cities Station Real Property Tax Assessment.  There are two documents that are to be submitted by October 16, 2017.  The Library Board agreed that signing should be held at the October 12, 2017 Board Meeting, giving Sue time to get further information from Phil Lenzini.  Karen Lonergan suggested that a letter explaining the taxes should be sent to the patrons at the time that the Truth and Taxation Notice runs in the newspaper.  Another meeting is scheduled for October 4, 2017.  Sue and Karen will attend this meeting.

 

Financial Strategic Plan: No report

 

PERSONNEL:   

A motion was made by Karen Lonergan and seconded by Deb Deines to go into closed session.  Motion carried.

 

Return to regular session.

         The board will be looking at job descriptions for the Director and Librarian positions.

         Cheryl Lennox and Sue Hebel will retire as of January 1, 2018.

         A motion to accept, with regret, the resignations of Sue Hebel and Cheryl Lennox as of January 1, 2018 was made by Merredith Peterson and seconded by Deb Deines.  Motion carried.

 

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: Sue Hebel reported:

         Bobís Blacktop sealing of the parking lot is still on hold

         Plunkettís Pest Control was called for an on-going wasp problem in the Alice Mason Room.

         There is a problem with the pillar on the Northwest corner of the library.  The bricks on the base of the pillar are breaking off.

         Tree removal to be scheduled by Sue. 

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

River Valley Library discussion is on hold.

 

OTHER:  

The next meeting will be on Thursday, October 12, 2017 at 8:00 am.   

 

ADJOURN:

A motion was made by Debra Deines and seconded by Mark Barnes to adjourn the meeting.   Motion carried.  The meeting was adjourned at 9:25 am.

 

Respectfully Submitted,

Cheryl Lennox