Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

October 12, 2017          

 

 

The meeting was called to order at 8:00 am by Debra Deines, Vice President.  

Some board members may be attending electronically. 

Trustees in attendance:  Mark Barnes, Debra Deines, Karen Lonergan, Merredith Peterson, Audrey Roman, and Regina Skipper.   Absent: Debra Hart

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

No public present.

 

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Audrey Roman.   Motion carried.   

 

The minutes from the September Closed Session were presented.  Audrey Roman made a motion to accept the minutes as read and was seconded by Mark Barnes.  Motion carried.

 

 

SECRETARY’S REPORT:   No report

 

PRESIDENT’S REPORT:   No report

  

 

TREASURER’S REPORT:  Karen Lonergan presented the financials for the month.    Karen Lonergan made a motion to accept the Treasurer’s report and pay the bills.  Audrey Roman seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTOR’S REPORT:   Sue Hebel reported:

·         Sue will attend the workshop, “Tracking Technology, on October 18th.

·         Delegates Assembly is scheduled for October 25th at Kishwaukee College.   Karen Lonergan will attend this meeting with Sue Hebel.

·         Library Director Bootcamp is scheduled for November 6th, 13th, and 20th from 1:30-3:00 each day.  Group rate for this workshop is $200.  All Library Board Trustees are encouraged to join Sue each Monday for these valuable presentations.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

·         The November calendar was discussed

·         The Jim Gibbons event, Alexander Hamilton, was very successful and well attended.

·         Statistics for September were distributed.

 

 

REPORTS:

 

FINANCE:  

 

A motion was made by Karen Lonergan and seconded by Merredith Peterson to approve Resolution #1-2017:   Resolution authorizing approval and execution of Quad Cities Station Real Property Tax Assessment Settlement Agreement.  Motion approved with a roll call vote:

Audrey Roman               yes

Karen Lonergan             yes

Mark Barnes                   yes

Merredith Peterson         yes

Debra Deines                 yes

 

A motion to approve the Intergovernmental Agreement regarding the Exelon Settlement pending legal review was made by Karen Lonergan and seconded by Merredith Peterson.

Motion approved with a roll call vote:

Audrey Roman               yes

Karen Lonergan             yes

Mark Barnes                   yes

Merredith Peterson         yes

Debra Deines                 yes

 

 

A motion to approve the Tentative Budget for 2018-2019 was made by Merredith Peterson and seconded by Audrey Roman.   Motion approved with a roll call vote:

Audrey Roman               yes

Karen Lonergan             yes

Mark Barnes                   yes

Merredith Peterson         yes

Debra Deines                 yes

 

A motion was made by Merredith Peterson and seconded by Regina Skipper to approve Ordinance #2017-05:  Special Reserve Fund Plan.  Motion approved with a roll call vote:

Audrey Roman               yes

Karen Lonergan             yes

Mark Barnes                   yes

Merredith Peterson         yes

Debra Deines                 yes

 

The November Board Meeting is scheduled for Thursday, November 9, 2017 at 6:30 pm.

 

The December Board Meeting is scheduled for Tuesday, December 12, 2017 at 6:00 pm.

 

Financial Strategic Plan: No report

 

PERSONNEL:   

Audrey Roman made a motion to into closed session.  Regina Skipper seconded.  Motion passed.

Closed session began at 9:04. Karen Lonergan left.

 

At 9:40 Karen Lonergan made a motion to return to regular session.  Regina Skipper seconded. Motion carried.

 

A motion to accept the job description as amended was made by Regina Skipper and seconded by Merredith Peterson.  Motion passed.

 

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

·         Mark Barnes reported that he and Sue met with Ali Gharanti from McClure Engineering, Associates, Inc regarding the deteriorating northwest pier base and the cracks in the tile in the lobby.  Mr. Gharanti recommends: (1) cleaning of gutters, (2) bush removal, and (3) mud jacking.  Sue will work with library maintenance to clean gutters and will handle plant removal.

·         Sue Hebel reported that American Way Tree is scheduled to bid tree and stump removal at the Greenspace, with work to be done in the fall.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Sue Hebel spoke with David Brooks, River Valley Library Board President to schedule a meeting to discuss a plan for Cordova Library to acquire the patrons who live in Cordova, but have a River Valley Library District library card.  Sue will get the names and addresses of these residents.  

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Thursday, November 9, 2017 at 6:30 pm.   

 

ADJOURN:

A motion was made by Karen Lonergan and seconded by Mark Barnes to adjourn the meeting.   Motion carried.  The meeting was adjourned at 9:54 am.

 

 

Respectfully Submitted,

Cheryl Lennox