Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

October 25, 2016          

 

 

The meeting was called to order at 4:32 am by Debra Hart, Vice President.   Some board members may be attending electronically. 

 

Trustees in attendance:  Debra Deines, Debra Hart, Karen Lonergan, and Regina Skipper.

Absent: Merredith Peterson and Audrey Roman.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

No public present.

 

Sue Hebel introduced Jade Crisp, newly hired for the Tech Services position.

 

Sue Hebel announced that Bruce Wood resigned from the Cordova Library Board due to moving out of state.

 

The minutes from the previous meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried.   

 

SECRETARY’S REPORT:   Deb Deines read a thank you note from the Fontell Deines family. Mrs. Deines was the Librarian from 1976-1979. 

 

PRESIDENT’S REPORT:   No report

  

TREASURER’S REPORT:  Karen Lonergan presented the financials for the month.  Karen Lonergan made a motion to accept the Treasurer’s report and pay the bills. Regina Skipper seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTOR’S REPORT:   Sue Hebel reported:

·         Early voting is scheduled for October 26, 2016 from 1:00-7:00 pm

·         Delegates Assembly is on October 26, 2016.  Sue will attend the meeting online.

·         Sue attended the State Treasurer’s meeting on September 29th.  It was stressed to “watch the money”.  The Cordova Library has a system in place with the Accountant, Treasurer and Library Director each inspecting the financial statements each month before presenting to the Library Board.

·         Sue read an Exelon update statement from Bryan Hanson regarding the plan to save the Illinois nuclear plants and industry.  By December 1, 2016 a decision should be made.

·         The Planning Committee meeting will be rescheduled in January with a date being set at the December meeting.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

·         The monthly statistics report was distributed and discussed.

·         The November calendar was discussed.

 

 

REPORTS:

 

FINANCE:  

 

The Budget and Appropriations Ordinance #2016-04 was discussed.  Per Library Law, the library is required to tax at .15 of accessed evaluation of the library district.   Motion was made by Karen Lonergan, seconded by Regina Skipper that the Budget and Appropriations Ordinance be accepted as presented.  Motion passed.

 

 Roll call vote:

            Deb Deines                    yes

            Karen Lonergan             yes

Regina Skipper               yes

Deb Hart                       yes

           

            Merredith Peterson         absent

            Audrey Roman               absent

    

BE IT RESOLVED THAT the Cordova District Library accepts Ordinance #2016-04   for the Combined Annual Budget and Appropriation for the Fiscal Year commencing July 1, 2017 and closing June 30, 2018 (Levy Year 2016-2017).

 

Financial Strategic Plan: No report

 

PERSONNEL:   

A motion was made by Karen Lonergan and seconded by Regina Skipper to go into closed session.  Motion passed.

 

Closed Session 2(c) (1) The appointment, employment compensation, discipline, and performance or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

 

A motion was made by Karen Lonergan and seconded by Deb Deines to rejoin the regular meeting.  Motion passed.

 

A motion was made by Karen Lonergan and seconded by Deb Deines to approve the Christmas bonuses. Motion passed with a roll call vote:

 

Deb Deines                    yes

Karen Lonergan             yes

Regina Skipper               yes

Deb Hart                       yes

           

Personnel Strategic Plan:   No report   

 

POLICY: 

Sue Hebel handed out Bylaws and New Patron Registration Forms for Trustee Manuals.

 

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

Sue Hebel reported that Mark Ross completed painting the foyer and is scheduled to paint the meeting room on November 3rd, 4th and 5th.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Sue Hebel reported that there were issues with MediaCom on October 17, 2016.  Library service was shut off due to suspected fraud.  We have been given 3 weeks to come up with a plan to handle illegal video and music downloading.  We have been assured that service will not be shut off.  Sue is working with Bob and Ryan Sireno with J & R PC in Port Byron to come up with a plan.

 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Kyle Maynard has been hired to the Maintenance position at the library.

 

NEW BUSINESS:

 

Karen Lonergan suggested that we pursue taking in the non-Cordova library District in south Cordova.  Karen and Sue will draft a plan to present in December.

 

 

 

OTHER:  

A motion was made by Deb Deines and seconded by Karen Lonergan to skip the November Board Meeting.  Motion passed.

 

The next meeting will be on Tuesday, December 13, 2016 at 4:30 pm.  

 

ADJOURN:

A motion was made by Deb Deines and seconded by Regina Skipper to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:52 pm.

 

 

Respectfully Submitted,

Cheryl Lennox