Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

October 27, 2015

           

The meeting was called to order at 6:05 pm by Merredith Peterson, President.    

Trustees in attendance:  Deb Deines, Byron Kurkowski, Karen Lonergan, Debra Hart, Merredith Peterson, and Bruce Wood.   Audrey Roman and Cheryl Lennox/Head Librarian, were absent.

Sue Hebel/Library Director was in attendance. 

 

Changes to the Agenda:    Presentation by Bill Stoermer was incorrectly left on the agenda.

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried. 

 

PRESIDENTS REPORT.   Merredith Peterson told us about a road trip to all the US State parks.  11 days, 15,000 miles.  Merredith jokingly thinks the library should sponsor this.

 

SECRETARYíS REPORT:   No Report

  

TREASURERíS REPORT:  Byron Kurkowski presented the financials for the month.   Karen Lonergan made a motion to accept the Treasurerís report and pay the bills.   Deb Deines seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:  Per Capita Grant is available.  State of Illinois is suspending payment for the grant till the stateís budget is passed.

The First Annual Bonfire was a hit and we will do it again.  There were 50 people who signed up and we had approximately 30 people came.

Sue passed out an article that was in the New York Times about the value of libraries for preserving history and artifacts.

 

LIBRARIANíS REPORT:   Monthly statistics were presented. 

Jim Gibbons did an Anne Frank program which was well attended.  We will reschedule him.  He did a very good idea.

Bruce Wood asked about hits to our website. 

There is a Blood Drive in December.   The library will have to be open before regular library hours.

Debra Hart made a motion; Karen Lonergan seconded the motion to open the library early for the Blood Drive in Debember.  Motion carried.

 

 

 

REPORTS:

 

FINANCE:   

Financial Strategic Plan: No report

 

 

PERSONNEL:   Byron Kurkowski moved, Debra Hart seconded to close the regular meeting and go into Closed Session. Motion carried.

 Closed Session 2(c) (1)  The appointment, employment compensation, discipline, and performance or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

 

Bruce Wood motioned Byron Kurkowski seconded the motion to return to the regular meeting. Motion carried.

 

A motion was made by Karen Lonergan, seconded by Bruce Wood that the Christmas Bonuses stay the same as last year.  Motion carried.  Roll Call Vote:

        Debra Hart----yes

           Bruce Wood-----yes

           Byron Kurkowski----yes

           Deb Deines-----yes

           Karen Lonergan----yes

           Merredith Peterson----yes

 

Byron Kurkowski moved, Bruce Wood seconded the motion to establish a Personnel policy change to recognize staff loyalty in increments of 5 years going forward.

           Roll Call Vote:

              Karen Longergan---yes

              Deb Deines----yes

              Byron Kurkowski---yes

              Bruce Wood---yes

              Deb Hart---yes

              Merredith Peterson----yes     

 

  The Library Board would like to have a recognition time at the November meeting to recognize staff that has been here 15 years.  JoAnne Boone, Cheryl Lennox and Sue Hebel are asked to attend.

 

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  Sue Hebel had River Action come to the library and look at the green area along 4th Street to see if it is feasible to have a permeable parking space there.  River Action said yes that space would work very well for this purpose.  They cannot promise grant funds. They suggest we first get permission from the Village of Cordova since it is their property and to also see if there are other projects locally that could be added to the grant.  Grants look better when there is a co-operative effort.

 

The library carpet will be shampooed on Saturday October 31. The charge is .27 per square foot.  

 

Byron Kurkowski had a conversation with Bud Poel about the library possibly purchasing his house or part of the property.  Bud Poel is not interested in selling part or all of his property to the library. 

Motion was made by Byron Kurkowski seconded by Deb Deines to cease and desist on purchasing Bud Poel property.    Motion carried.

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

.

OTHER:  

The next meeting will be on Tuesday November 10, 2015 at 4:30 p.m.   

 

ADJOURN:

A motion was made by Byron Kurkowski and seconded by Deb Deines to adjourn the meeting.   Motion carried. 

 

Respectfully Submitted,

 

Sue Hebel

 

 

Cordova District Library

Minutes of the Special Meeting Board of Trustees

October 27, 2015  6:00 p.m.

 

The meeting was called to order at 6:00 pm by Merredith Peterson, President.    

Trustees in attendance:  Deb Deines, Byron Kurkowski, Karen Lonergan, Debra Hart, Merredith Peterson, and Bruce Wood.   Audrey Roman and Cheryl Lennox/Head Librarian were absent.

Sue Hebel/Library Director was in attendance. 

 

Budget and Appropriations Ordinance

Byron Kurkowski presented the B & A Ordinance.  Karen Lonergan motioned Byron Kurkowski seconded motion to accept the Budget and Appropriations Ordinance as presented.

 

    Roll call vote:

        Debra Hart----yes

        Bruce Wood-----yes

        Byron Kurkowski----yes

        Deb Deines-----yes

        Karen Lonergan----yes

        Merredith Peterson----yes

 

Deb Deines moved, Byron Kurkowski seconded the motion to close the meeting.  Motion carried.