Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

October 14, 2014   

 

The meeting was called to order at 4:30 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Debra Hart, Gene Krukow, Byron Kurkowski, Karen Lonergan, and Merredith Peterson. Absent:  Debra Deines and Bruce Wood.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented.  Karen Lonergan made a motion to accept the minutes as amended and was seconded by Byron Kurkowski.   Motion carried.   

The minutes from the Special Board Meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Gene Krukow.  Motion carried.

 

PRESIDENT’S REPORT:   no report

 

SECRETARY’S REPORT:   no report

  

TREASURER’S REPORT:  Byron Kurkowski presented the financials for the month.    Gene Krukow made a motion to accept the Treasurer’s report and pay the bills.  Debra Hart seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

 

Byron requested the disbursement journal be included in the monthly board packet.

 

Regarding the “Management Only” printed on the bottom of the report:  This cannot be removed by the accountant.  It is part of the software package.

     

DIRECTOR’S REPORT:   Sue Hebel reported:

·         Sue attended a workshop at Mid State College on Local Government Financial Reporting:   Email addresses for Byron Kurkowski and Merredith Peterson have been submitted to Judy Barr Topinka’s office. The FOIA request made by Andrew Andrzejewski was discussed and policy is being reviewed by the state.

·         Sue will attend a Delegates Assembly Meeting on October 29, 2014.

·         Library Board Trustee petitions may be signed beginning November 4, 2014.  They are due to be filed by December 30, 2014.  Two board members, Gene Krukow and Byron Kurkowski, need petitions or they will be done in April.  Byron Kurkowski requested a petition.

·         The Per Capita Grant has been submitted.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

The September Statistics report was distributed and discussed.

 

REPORTS:

 

FINANCE:   No report

Financial Strategic Plan: No report

 

PERSONNEL:    Sue reported that Monty Lindberg was hired for the custodial position.

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  Sue noticed a white arrow painted by the mailbox.  The Village has not contacted her about this.

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Tuesday, November 11, 2014 at 6:00 pm.  The Tax Levy will be passed.   

 

ADJOURN:

A motion was made by Gene Krukow and seconded by Byron Kurkowski to adjourn the meeting.   Motion carried.  The meeting was adjourned at 4:50 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox