Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

October 22, 2013

 

The meeting was called to order at 6:03 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Deb Deines, Gene Krukow, Byron Kurkowski, Karen Lonergan, Merredith Peterson and Bruce Wood. Debra Hart was not present. Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried.   

 

PRESIDENT’S REPORT:   No report

 

SECRETARY’S REPORT:   No report

  

TREASURER’S REPORT:  Karen Lonergan covered the spread sheets for the past three months and explained the payroll tax issue.  It was an accounting problem that has now been rectified.  Gene Krukow presented the financials for the month.  Gene Krukow made a motion to accept the Treasurer’s report and pay the bills.  Bruce Wood seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTOR’S REPORT:   Sue Hebel reported:

 

·         Sue attended: “The Digital Shift – Reinventing Libraries”.  Libraries will/should  start measuring customer output not stats on how many items are checked out.  Keep track of how long patrons were in the library. Predict that there will be a certain segment of the population in society that will experience “digital isolation”.   There will always be that certain segment of the population that won’t have technology equipment or smartphones.   Information needs to be online and local which will give library patrons opportunities for lifelong learning In the next year, libraries of all types across the US will hold signing ceremonies, during which community members can visibly declare their right to have vibrant libraries in their community.  The signing ceremony is intended to serve as the launching point for continued and vibrant community engagement to: Increase public and media awareness about the critical role of libraries in communities around the country, Inspire ongoing conversations about the role of the library in the community, Cultivate a network of community allies and advocates for the library, Position the library as a trusted convener to help in the response to community issues, Library Grad students are being taught to “engage” patrons and not direct patrons—be teachers.

 

·         Flipped library is a library that is engaged with schools and colleges in helping children learn.  McArthur Foundation did a study and found that kids are using technology to learn differently.  Young people see on-line as a connection socially and academically while adults don’t put the same value in it. Some states are requiring on-line learning as a graduation requirement.  So the ‘blended” library model is the fastest growing form of on-line learning.   Libraries are ideal partners in this connected learning.  We are a connection between school-community-families.  We support out of school enrichment.  The librarians at Riverdale are looking at this webnar and maybe we can meet and discuss it.

 

·         Sue will attend a WebJunction on October 23rd titled: Outside the Box with Redbox.  The program is focused on enriching communities by bringing people together for free, fun, public entertainment experiences.  This webinar will showcase placemaking activities at the pilot libraries, as well as share best practices and perspectives on community engagement from program partners.

 

·         Sue will participate in the MDA Going to Jail for Good fundraiser on October 24, 2013

 

·         Sue will participate in the eRead Grant w/RAILS on October 30, 2013 at Lincoln Library in Springfield. Byron Kurkowski made a motion for Sue to attend the Axis 360 meeting and participate in the state grant at her discretion.  Deb Deines seconded.  Motion carried.

 

·         Sue and Cheryl will go to Arlington Height Memorial Library on November 15, 2013 to visit the Creative Computer Commons, a prototype library facility.

 

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

·         Circulation stats for September 2013 were distributed and discussed.

·         The November and December calendars were discussed.

·         On November 13, 2013 a special program on Ulysses S. Grant will be presented.  Board Members are encouraged to invite someone to attend.

·         Deb Deines commented that it was good of the library to let the football team have their “team dinner” at the library.  35 people attended this event.

 

REPORTS:

 

FINANCE:

 

The Budget and Appropriations Ordinance #2013-04   was discussed.  Per Library Law, the library is required to tax at .15 of accessed evaluation of the library district.   Motion was made by Karen Lonergan, seconded by Deb Deines that the Budget and Appropriations Ordinance be accepted as presented.  Motion passed.

 Roll call vote:

            Gene Krukow                yes

            Deb Deines                   yes

            Karen Lonergan             yes

Bruce Wood                  yes

Byron Kurkowski           yes      

            Merredith Peterson        yes

    

BE IT RESOLVED THAT the Cordova District Library accepts Ordinance #2013-04   for the Combined Annual Budget and Appropriation for the Fiscal Year commencing July 1, 2013 and closing June 30, 2014 (Levy Year 2012-2013).

 

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

Debra Deines made a motion to go into closed session, seconded by Byron Kurkowki.  Motion passed.  The board went into closed session at 6:47. Regular session resumed at 7:03.

 

Bruce Wood made a motion, seconded by Deb Deines to offer the Village of Cordova $55,000 for the old school property to be paid in cash at closing with any charges for water and sewer to be waived until such time that a building in constructed. Motion passed.  Roll call vote:

 

Byron Kurkowski           yes

Bruce Wood                  yes

Karen Lonergan             yes

Deb Deines                   yes

Gene Krukow                yes

Merredith Peterson        yes

 

Sue spoke with Dean Moyer and John Haan about the sidewalk and handrail. They will meet with a concrete person and then move forward on repairs.

 

Bob’s Blacktop has been contracted to seal the parking lot.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS: Updating the Strategic Plan

Thoughts on “The Future of Cordova Library”:

Educate

Organize community

Problem/Solve/Risk

Learning Centers/institutions/3 R’s

Trustworthy

Responsive to community needs

Safe harbor/productive

Digital and on-line services/homebound services

Open to public/anchor

Homework/tutoring

Self- advocate

Local artifacts CHS/Local history  Genealogy, etc

Creative spaces: visual/fine arts

Collaboration w/schools and business/Exelon, 3M

Car charging

Pass coded access/limited areas after hours

External services: BH College, medical, Thomson prison

 

Board Members are to now look at updating the library mission statement: Dedicated to Serving our Community

 

NEW BUSINESS:

Debra Hart requested considering a Dave Ramsey presentation at the library.  The board decided this was not a program for the library.

 

OTHER:  

The next meeting will be on Tuesday, November 12, 2013 at 4:30 pm.    The December meeting will be December 10, 2013 at 6:00 pm.

 

ADJOURN:

A motion was made by Bruce Wood and seconded by Deb Deines to adjourn the meeting.   Motion carried.  The meeting was adjourned at 7:40 pm.

 

Respectfully Submitted,

 

Cheryl Lennox