Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

November 10, 2015

           

The meeting was called to order at 4:30 pm by Merredith Peterson, President.    

Trustees in attendance:  Deb Deines, Byron Kurkowski, Karen Lonergan, Debra Hart, Merredith Peterson.   Audrey Roman, Bruce Wood, and Cheryl Lennox/Head Librarian, were absent.

Sue Hebel/Library Director was in attendance. 

 

The minutes from the previous regular meeting were presented. Byron Kurkowski made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried. 

 

The minutes from the Special meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Debra Hart.   Motion carried. 

 

The minutes from the Closed meeting were presented.   Karen Lonergan made a motion to accept the minutes as read and was seconded by Debra Hart. Motion carried. 

 

 

PRESIDENTS REPORT   No report 

SECRETARY’S REPORT:   No Report

  

TREASURER’S REPORT:  Byron Kurkowski presented the financials for the month.   Debra Hart made a motion to accept the Treasurer’s report and pay the bills.   Deb Deines seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

 

Illinois Funds checking account has not been used in years. Patrons cannot pay their bills online through E-Pay because it does not work with the current circulation software.  Karen Lonergan moved that the library close the Illinois Funds checking account and the Illinois E-Pay account and transfer the balances to the Port Byron checking account.  Motion was seconded by Deb Deines.  Motion carried by roll call vote:  Debra Hart—yes, Karen Lonergan—yes, Byron Kurkowski---yes, Deb Deines---yes, and Merredith Peterson---yes.

    

DIRECTOR’S REPORT:   The Village of Cordova will have a TIF meeting on November 19 at 4:30 that Sue Hebel will attend.

 The library had a bon-fire at the Library Green Space.  It was a cold evening but all had a good time and want to do it again.

   Sue Hebel would like to close the library on Friday January 15 in order to start inventory.  Deb Deines moved, Byron Kurkowski seconded to close the library on Friday January 15 for the start of inventory.  Motion carried. 

 

LIBRARIAN’S REPORT:   Monthly statistics were presented.    Deb Deines told the board about the Therapy Painting workshop done by Cheryl Lennox and how much she enjoyed it.  This continues to be a popular program and will be rescheduled in the Spring. 

 

 

REPORTS:

 

FINANCE:   

Financial Strategic Plan: No report

 

 PERSONNEL

     

     

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

   Exelon closing strategy meeting.  Karen Lonergan and Byron Kurkowski volunteered to head this.

  Personnel Policy change.  Karen Lonergan will work with Byron Kurkowski and Sue Hebel to make a change to the Personnel Policy which would state that the board will recognize staff for every 5 years of service.

 

NEW BUSINESS:

.

OTHER:  

The next meeting will be on Tuesday December 8 at 5:00 for the Regular meeting and 6:00 for the Tax Levy meeting, 2015.  

 

ADJOURN:

A motion was made by Deb Deines and seconded by Byron Kurkowski to adjourn the meeting.   Motion carried. 

 

Respectfully Submitted,

 

Sue Hebel