Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

November 12, 2013

 

The meeting was called to order at 4:35 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Debra Hart, Gene Krukow, Byron Kurkowski, Karen Lonergan, Merredith Peterson and Bruce Wood. Absent:  Debra Deines.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Bruce Wood.   Motion carried.   

The minutes from the October Special Meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Byron Kurkowski.  Motion carried.

The minutes from the October Closed Session were presented.  Bruce Wood made a motion to accept the minutes as read and was seconded by Karen Lonergan.  Motion carried.

 

PRESIDENTíS REPORT:   No report

 

SECRETARYíS REPORT:   No report

  

TREASURERíS REPORT:  Gene Krukow made a motion to pay the bills. Debra Hart seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

    

Bruce Wood made a motion, seconded by Byron Kurkowski to terminate the employment of the library accountant, Nagovan and Stieger, due to dissatisfaction of services.  Employment will complete at the end of the November, with all records to be returned to the library.  Thomas Hammer will be hired as accountant.  Motion carried with a roll call vote:  

Debra Hart                    yes

Gene Krukow                yes

Byron Kurkowski           yes

Karen Lonergan             yes

Bruce Wood                  yes

Merredith Peterson        yes

 

A letter from the Library Board will be written by Sue Hebel, and signed and sent by Merredith Peterson.

 

Gene Krukow, Karen Lonergan and Byron Kurkowski will meet to manually update the financial report for October.

 

DIRECTORíS REPORT:   Sue Hebel reported:

         On December 12, 2013, Sue and Cheryl will participate in a Web Junction presentation:  Extreme Customer Service.

         Sue has registered the library for Baker and Taylorís Axis360 eBook product.  It works with all eReaders.  Training for staff will be in late December or early January.  There is an initial fee of 513.00 with a 250.00 per year after that.  The link will be added to the library website for patron access.

         According to the Library Journal Index of Public Library Service 2013, the Cordova Library is once again a 4 Star Library.  This is the sixth year that Cordova Library made the Library Journal list.  In a few years, the Library Journal index may be looking at eBooks, Web hits and WiFi access usage.

         Information was distributed on Hoopla, Midwest Tapeís pay-per-circ streaming media service.  This product is much like Freading, with a charge per download.  Hoopla will be discussed at the next Board Meeting

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

 

 

         October Statistics were distributed and discussed

         Patrons have requested: to borrow a sewing machine (to make Halloween costume), Rent a room for a b-day party (for an 80 year old), and to draw pictures for a tie dye manual

         During October: 17 attended the fire safety program, 79 trick or treaters came to the library!

         November:   15 attended the river program with author Nancy  Scheibe, Friends put up our Christmas decorations, US Grant program is Wednesday evening at 7:00 pm

         The library is Closed Thursday and Friday 28th and 29th for Thanksgiving

         Christmas at the Library is December 4th (Wednesday) from 6:00-7:30 is.   Crafts, food and a storyteller are scheduled.

 

 

REPORTS:

 

FINANCE:   No report

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report   

 

POLICY: 

A motion was made by Bruce Wood and seconded by Byron Kurkowski to pass as amended the Concealed Weapons Policy.  Motion carried.

 

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  No report

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Updating the Mission Statement was discussed.  Bruce Wood read the mission statement from Institute of Museum and Library Services.  Merredith requested that he email the link to all members.  Everyone was asked to be prepared to finish the Mission Statement at the December meeting.

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Tuesday, December 10, 2013 at 6:00 pm.   

 

ADJOURN:

A motion was made by Byron Kurkowski and seconded by Karen Lonergan to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:48 pm.