Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

May 11, 2017
Corrected         

 

 

The meeting was called to order at 8:00 a.m. by Merredith Peterson.   Some board members may be attending electronically. 

 

Trustees in attendance: Regina Skipper, Debra Deines, Merredith Peterson, and Mark Barnes

Absent: Audrey Roman, Debra Hart, Karen Lonergan and Cheryl Lennox/Head Librarian were absent.

Sue Hebel/Library Director was in attendance. 

No public present.

 

The minutes from the previous meeting were presented. Deb Deines made a motion to accept the minutes as read and was seconded by Regina Skipper.   Motion carried. 

 

 

SECRETARYíS REPORT:  No report   

 

PRESIDENTíS REPORT:  

Deb Deines and Regina Skipper were sworn in as Board Members.

Re-election of board officers has been postponed to the June meeting.

The board discussed whether there needs to be Standing Committee heads. Sue explained that these really are the responsibility of the Director and if too much then the Director needs to bring it to the board for help. Deb Deines volunteered to help with Personnel.   Mark Barnes volunteered to help with Building and Grounds.

Sue Hebel handed out the updated board member contact list.

  

TREASURERíS REPORT:   Sue Hebel presented the financials for the month.   Regina Skipper made a motion to accept the Treasurerís report and pay the bills.    Deb Deines seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

 

     

DIRECTORíS REPORT:   Sue Hebel reported: The treadmill is installed. The treadmill only goes 2 miles per hour.  Sue Hebel is getting verbiage to put on the top of the treadmill so everyone knows that the library is not liable for injury.

   The Governor visit went well.

   Exelon used the library for filming videos with 3 staff members for their companywide video conference with Chris Crane.  

   Sue Hebel went to District Assembly and there was discussion on hot spots.  Rochelle Library has one and will send it to the library to play with.  They have Sprint so Sue wants to make sure it works here.

 

 

LIBRARIANíS REPORT:   no report

 

 

REPORTS:

 

FINANCE:  

 

Financial Strategic Plan: No report

 

PERSONNEL:  Deb Deines moved, Mark Barnes seconded the motion to go into Closed Session.   Deb Deines moved Regina Skipper seconded the motion to come out of Closed Session.   Board members are asked to bring Sue Hebelís evaluation to the June board meeting.

Board will go into Closed Session at the June board meeting. 

           

Personnel Strategic Plan:   No report   

 

 

POLICY: 

Sue Hebel passed out the revised By-Laws which shows the change of library board meeting time.

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:   Sue Hebel was contacted by Trees and More about the trees on the Library Green Space.  There are two pin oaks dead at the back.

Three white oaks in the middle of the back part of the lotómiddle one is dead.

Siberian Elm near the sidewalk is dead in the middle.

Sue has a bid from Trees and More.  The board has decided to have him take the pin oaks down.  Mark Barnes recommends we table the other trees till we get more information.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  no report

 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

River Valley Library.   The issue of staff and patrons not knowing what library the patrons at the south end of town belong to, has been an issue twice in the last month.  Sue Hebel talked to a staff member at River Valley about an issue and she said this is a problem for both of our staffs and for the patrons.  Maybe it is time to revisit this issue.

 

NEW BUSINESS

 

OTHER:

The next meeting will be on Thursday June 8, 2017 at 8:00 am.  

 

ADJOURN:

A motion was made by Regina Skipper and seconded by Mark Barnes to adjourn the meeting.   Motion carried.  The meeting was adjourned at 8:20 am.

 

 

Submitted by,

Sue Hebel