Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

June 8, 2017
Corrected    

 

The meeting was called to order at 8:00 am by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Mark Barnes, Debra Deines (left at 9:04), Debra Hart, Karen Lonergan (came at 8:12), Merredith Peterson, and Audrey Roman (left at 9:20). Absent: Regina Skipper.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

No public present.

 

The minutes from the previous meeting were presented.  Debra Deines made a motion to accept the minutes as amended and was seconded by Debra Hart.   Motion carried.   

The minutes from the closed session were presented.  Mark Barnes made a motion to accept the minutes, seconded by Debra Hart.  Motion carried.

 

SECRETARY’S REPORT:   No report

 

PRESIDENT’S REPORT:  

Merredith Peterson swore in new elected board members, Audrey Roman and Debra Hart

 

Library Board Officers:

·         A motion was made by Merredith Peterson and seconded by Debra Deines to name Debra Hart as Board President. Motion carried.  Debra Hart took over running the meeting.

·         A motion was made by Debra Deines and seconded by Debra Hart to name Karen Lonergan as Treasurer.  Motion carried.

·         A motion was made by Debra Hart and seconded by Mark Barnes to name Debra Deines as Vice President. Motion carried.

·         A motion was made by Mark Barnes and seconded by Debra Hart to name Merredith Peterson as Secretary.  Motion carried.

 

Committee Heads

·         Debra Deines will head up the Personnel Committee.

·         Mark Barnes will head up the Building and Grounds Committee.

 

TREASURER’S REPORT:  Karen Lonergan presented the financials for the month.    Karen Lonergan made a motion to accept the Treasurer’s report and pay the bills.  Merredith Peterson seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

 

It was decided to remove columns E and F from the Asset Report, beginning with the July 2017 report.

     

DIRECTOR’S REPORT:   Sue will be on vacation June 12 – June 16.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

 

·         The Princess Diana program presented by Jim Gibbons had 47 attendees.

·         We had 175 people at Paint the Road.

·         Jade Crisp’s Tots & Tales weekly story time is averaging 6 kids per week.

·         During our first week we are at 31 kids signed up for Summer Reading.

·         Cheryl will be on vacation July 3-16 and July 29-August 9

·         The deadline for the next newsletter is August 18th.

·         The August calendar was distributed and discussed.

·         The Statistics report was discussed.

 

REPORTS:

 

FINANCE:  

 

The Working Budget for 2017-2018 was presented.  A motion to accept the Working Budget was made by Debra Hart and seconded by Debra Deines.  Motion carried with a roll call vote:

Mark Barnes                   yes

Debra Deines                 yes

Karen Lonergan             yes

Audrey Roman               yes

Merredith Peterson         yes

Debra Hart                    yes

 

Financial Strategic Plan: No report

 

PERSONNEL:   

 

A motion to close the Regular Meeting and go into Closed Session was made by Karen Lonergan and seconded by Deb Deines.  Motion carried. A motion to return to Regular Meeting was made by Merredith Peterson and seconded by Mark Barnes.  Motion carried.

 

A motion to approve payroll as discussed in closed session was made by Karen Lonergan and seconded by Audrey Roman.  Motion carried.  Roll call vote:

Mark Barnes                   yes

Debra Deines                 yes

Karen Lonergan             yes

Audrey Roman               yes

Merredith Peterson         yes

Debra Hart                    yes

 

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

·         Sue Hebel reported that the dead trees on the Green Space will be removed.

·         The Tree Doctor from Oregon IL, “Huntley Horticulture” was consulted.  The Siberian Elm and Oak trees must not be trimmed until after November 1st.  Sue will contact him to find out his pricing for services.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Sue Hebel will meet with Verizon regarding, “Hotspots”, and with Lowes regarding grants.

 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

A motion was made by Karen Lonergan and seconded by Debra Hart to accept the meeting date ordinance. Motion carried.  Roll call vote:

Mark Barnes                   yes

Karen Lonergan             yes

Debra Hart                    yes

Merredith Peterson         yes

 

A motion was made by Merredith Peterson and seconded by Karen Lonergan to accept the Prevailing Wage Ordinance No. 2017-02.  Motion carried.  Roll call vote:

Mark Barnes                   yes

Karen Lonergan             yes

Debra Hart                    yes

Merredith Peterson         yes

Sue Hebel reported that the Cordova addresses that are in River Valley District could potentially be brought into the Cordova District.  It is recognized that it would be more convenient for patrons.  Sue will be meeting with the new Board President at River Valley Library.

 

OTHER:  

The next meeting will be on Thursday, July 13, 2017 at 8:00 am.   

 

ADJOURN:

A motion was made by Karen Lonergan and seconded by Merredith Peterson to adjourn the meeting.   Motion carried.  The meeting was adjourned at 9:27 am.

 

 

Respectfully Submitted,

Cheryl Lennox