Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

July 13, 2017    


The meeting was called to order at 8:00 am by Debra Hart, President.   Some board members may be attending electronically. 

Trustees in attendance:  Mark Barnes, Debra Deines, Debra Hart, and Merredith Peterson. Absent: Karen Lonergan, Regina Skipper, Audrey Roman, and Cheryl Lennox/Head Librarian.

Sue Hebel/Library Director was in attendance. 


Pastor John Kress from the Cordova Baptist Church talked to board members about Harvest Home which is being held at the Cordova Civic Center.  The church would like to have bounce houses in the park and has asked us for a donation.    


Merredith Peterson made a motion; Deb Deines seconded the motion to give the Cordova Baptist Church $284.00 toward the costs of bounce houses. Roll call vote:  Deb Deines—yes, Debra Hart—yes, Merredith Peterson—yes, and Mark Barnes—yes.  Motion passed.


The minutes from the previous meeting were presented.  Merredith Peterson made a motion to accept the minutes as amended and was seconded by Deb Deines.   Motion carried.


Merredith Peterson presented minutes from Closed Session.  Deb Deines made a motion to accept the Closed Session minutes, Mark Barnes seconded.  Motion passed. 






TREASURER’S REPORT:  Sue Hebel presented the financials for the month.    Merredith Peterson made a motion to accept the Treasurer’s report and pay the bills.  Deb Deines seconded.  Motion carried.


            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.



DIRECTOR’S REPORT:   Sue Hebel reported that the Annual Report has been made available.  The questions are different than in the past. There is more building and ground type questions such as how many meeting rooms are available and how many people use them, how many study rooms are available and how many people use them, etc.

July 26 will be Delegates Assembly at Kishwaukee College.  This is a Directors meeting.

Sue is on vacation Aug 11-25.

L2 meeting:  By-Laws state that board members should attend meeting pertaining to board position.  There is one August 18 titled Revamping Libraries 1:00-2:30, July 25 is Library Privacy, August 3 Ransomware Protection, August 10, 17, 24 and 31 there is one on IT Security.  Sue will sign everyone up for L2 and send out link to access the calendar.    

SRP is almost done.  There are two buses going to the Shedd Aquarium. Now open to the public for $30.00.






FINANCE:   Working Budget is on the agenda because Sue thought it needed to be revamped.  It doesn’t.

Sue read a letter from the company Phil Lenzini works for.  Phil Lenzini has been nominated at an Illinois Library Luminaire.  Phil represents many libraries and schools in the State of Illinois at greatly reduced cost.

   Merredith Peterson motioned and Deb Deines seconded to give $50.00 toward this award.

Roll call vote:  Deb Deines—yes, Debra Hart—yes, Merredith Peterson—yes, and Mark Barnes—yes.  Motion passed.


Financial Strategic Plan: No report


PERSONNEL:   Sue Hebel handed out the Paid Time off Policy.  This needs to be redone. 

Personnel Strategic Plan:   No report   


POLICY:  No report

Policy Strategic Plan:  No report


BUILDINGS & GROUNDS:  Sue contacted Demco about damage to the circulation desk and not delivering it into the building as we paid for.  Sue will be working with them to get a discount on the costs.

Building & Ground Strategic Plan:  No report



Technology Strategic Plan:  No report





Audit of the Closed and Open Meeting minutes.  Deb Deines will do this.  Sue will ask Regina Skipper to help with this.

Non Resident Fee.      Merredith Peterson motioned to keep our Non Resident fee at $65.00 as in the past.    Mark Barnes seconded.  Motion passed.

Roll call vote:  Deb Deines—yes, Debra Hart—yes, Merredith Peterson—yes, and Mark Barnes—yes.  Motion passed


River Valley Library.  Sue will set up a meeting with the President of River Valley Library before next months meeting.



The next meeting will be on Thursday, August 10, 2017 at 8:00 a.m.   



A motion was made by  Deb Deines and seconded by Mark Barnes to adjourn the meeting.   Motion carried.  



Respectfully Submitted,

Sue Hebel