Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

January 14, 2014     

 

The meeting was called to order at 4:30 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Debra Hart, Gene Krukow, Byron Kurkowski, Karen Lonergan, Merredith Peterson and Bruce Wood.  Absent: Debra Deines

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as amended and was seconded by Byron Kurkowski.   Motion carried.   

 

The minutes from the December Special Meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Debra Hart.  Motion carried.

 

PRESIDENTíS REPORT:   No report

 

SECRETARYíS REPORT:   Sue Hebel read thank you notes from Eleanor Nelson, Cheryl Lennox, Mike Johnson, Traci Stratton, and Gerilyn Pritchard.

  

TREASURERíS REPORT: 

Byron reported that our new accounting firm, Thomas Hammer and Assoc., is working out well.

 

Byron Kurkowski presented the financials for the month.  Gene Krukow made a motion to accept the Treasurerís report and pay the bills. Karen Lonergan seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:

         Sue will be on vacation January 20-29th, returning to work on January 30th.

         The library closed early on January 6, 2014 due to cold weather.

         The library will be closed on February 17, 2014 in observance of Presidentís Day.

         Chuck Smalley did his annual inspection in December:

o    Labels have been ordered designating a fire extinguisher location.

o    He recommends fire extinguisher training for all staff.

o    A fire alarm system in recommended by Chuck.

         Sue would like to do CPR training for staff, and include AED device training.

         eBooks are now available thru eRead Illinois on our library website.

         Hoopla has been contacted.  The application has been sent.  A $3000.00 prepay is required when it is set up.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         December Circulation Statistics were distributed

         The February and March calendars were distributed and discussed.

 

REPORTS:

 

FINANCE:  

Bruce Wood made a motion to approve the Treasurerís Resolution to authorize Byron Kurkowski as Treasurer.  Seconded by Karen Lonergan.  Motion carried.

 

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report   

 

POLICY:  Sue distributed copies of the concealed weapons policy.

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

The appraisal for the old school property (208-11th Street) was distributed.  The appraisal, dated January 2, 2012 was for $76,800.00.    No counter offer from the Village has been received.  Sue will attend the village meeting on Thursday evening.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Sue reported that she will be purchasing a laptop computer, web cam and tripod for the library.

Sue recommends that our new board members go thru the FOIA (Freedom of Information Act) training, reminding board members to take care in sending out mass emails - they need to be kept, as they are subject to FOIA.

 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Karen and Sue will take the Mission Statement suggestions and develop a Mission Statement for next monthís meeting.

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Tuesday, February 11, 2014 at 4:30 p.m.   

 

ADJOURN:

A motion was made by Gene Krukow and seconded by Karen Lonergan to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:40 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox