Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

February 9, 2016          

 

The meeting was called to order at 4:37 pm by Deb Hart, Vice-President.  Some board members may be attending electronically. 

Trustees in attendance: Debra Hart, Karen Lonergan (left meeting at 5:03), Regina Skipper (joined meeting at 4:47), and Bruce Wood. Absent: Debra Deines, Merredith Peterson, and Audrey Roman.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Bruce Wood.   Motion carried.   

 

SECRETARYíS REPORT:  Sue Hebel read thank you notes from Don Hawley for the Board and Library support after the death of Byron Kurkowski, Mike Johnson for the Christmas bonus, and Joanne Boone for the Christmas bonus and 15 year recognition.

 

PRESIDENTíS REPORT:   No report

  

TREASURERíS REPORT: Sue Hebel presented the financials for the month.  Bruce Wood made a motion to accept the Treasurerís report and pay the bills.  Regina Skipper seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:

         The new phone system has been installed and works well.  Sue is working with Frontier to discontinue voice mail.

         Two ceiling fans have been installed.  Electrician Doug Rutledge suggested leaving them on 24/7 to help lower energy costs.

         Inventory should be done tomorrow.  Clean up reports are being worked on.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         The January statistics were distributed and discussed.

         The March 2016 calendar was discussed.

         The DIY area was used by kids 28 times in January!

         13 people attended the dye workshop on Super Sunday.

         Cheryl will be on vacation March 19-28.

 

REPORTS:

 

FINANCE:  

Budget items for next year need to be presented at the April board meeting.

 

Financial Strategic Plan: No report

 

PERSONNEL:   

Karen Lonergan passed out the forms for Sueís evaluation.  The board will go into closed session to discuss and fill out together at the March board meeting.

 

Personnel Strategic Plan:   No report   

 

POLICY: 

Sue handed out policies that may be missing from Library Board notebooks.

 

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  No report

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

         There is nothing to report regarding an Exelon closing strategy meeting.

         Bruce Wood reported that the Village of Cordova passed the TIF modification.

 

NEW BUSINESS:

         Bruce Wood suggested having the fire department do a program with their new truck for the kids.

 

OTHER:  

The next meeting will be on Tuesday, March 8, 2016 at 4:30 pm.   

 

ADJOURN:

A motion was made by Bruce Wood and seconded by Regina Skipper to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:10 pm.

 

 

Respectfully Submitted,

Cheryl Lennox