Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

December 8, 2015         

 

The meeting was called to order at 5:03 pm by Merredith Peterson, President.  

Some board members may be attending electronically. 

Trustees in attendance:  Debra Deines, Debra Hart, Byron Kurkowski, Karen Lonergan, Merredith Peterson, and Bruce Wood. Absent:  Audrey Roman.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

Three library staff members were recognized for 15 years of service:  Joanne Boone, Sue Hebel, and Cheryl Lennox.  A letter of congratulation from the board was read and treats were served.

 

The minutes from the previous meeting were presented.  Karen Lonergan made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried.   

 

SECRETARYíS REPORT:   Deb Deines read a note from Images, thanking the library for its business and informed us that they are closing to retire.

 

PRESIDENTíS REPORT:   No report

   

TREASURERíS REPORT:  Byron Kurkowski presented the financials for the month.    Deb Deines made a motion to accept the Treasurerís report and pay the bills. Karen Lonergan seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:

         A TIF meeting is scheduled for December 17, 2015 to amend the current agreement to move funds and to extend the length of the contract.  Bruce Wood feels that this proposal is not in the best interest of the library and suggested that our attorney be contacted.  Sue will forward information to Attorney Phil Lenzini for advice.

         Cordova Library has been recognized by Library Journal as a Star Library for the 9th year in a row.  Library Journal looks at number of patrons, programs, attendance at programs, computer usage, and circulation statistics to determine ranking each year.

         A bill in the amount of $600.00 was received from the Township Park District for tree trimming and cleanup with a request that the library pay for half of the bill.  The library was not consulted prior to the work being completed.  A motion was made by Byron Kurkowski and seconded by Deb Hart to pay $100.00 and include a strong letter stating that this is unacceptable.  In the future, the library will not authorize payment without prior authorization. Motion carried.  Merredith Peterson will compose the letter to send to the Park District.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         Circulation statistics for November were distributed

         January 2016 calendar was handed out and discussed.  A Do It Yourself area is being planned to implement during January.  This craft activity area will have supplies and ideas to work on in the library.

         Deadline for submissions for the January/February/March newsletter are due December 30, 2015

         The December Christmas Program was a success with over 40 people attending

         A dye workshop is scheduled for Sunday, February 7, 2016 from 12:00-6:00. Deb Deines made a motion to open the library for the workshop and was seconded by Byron Kurkowski.  Motion carried.

         The Blood Drive is on Saturday, December 12, 2015 from 7:30 to 10:30.

 

REPORTS:

 

FINANCE:   No report

Financial Strategic Plan: No report

 

 

PERSONNEL:    Karen Lonergan distributed the Addition to Personnel Policy E-3:  Service Recognition.  Deb Hart made a motion to accept, and Deb Deines seconded.  Motion carried.

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

River Action:  Sue has not received a response.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Exelon closing strategy meeting:  discussion tabled until January meeting.

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Tuesday, January 12, 2016 at 4:30 pm.   

 

ADJOURN:

The meeting was adjourned at 6:10 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox