Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

December 10, 2013
corrected

 

The meeting was called to order at 6:15 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Debra Deines, Gene Krukow, Byron Kurkowski, Karen Lonergan, Merredith Peterson and Bruce Wood. Absent:  Debra Hart

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented.  Bruce Wood made a motion to accept the minutes as read and was seconded by Deb Deines.  Motion carried.   

 

PRESIDENT’S REPORT:   no report

 

SECRETARY’S REPORT:   Deb Deines read

·         a thank you for your business card from Ted Graff 

·         a letter from Jesse White, congratulating the Cordova Library on being named a 4 star library for 2012 by Library Journal. 

  

TREASURER’S REPORT: 

Gene Krukow resigned the position of Treasurer.   A motion was made by Bruce Wood and seconded by Deb Denies to accept Gene’s resignation and appoint Byron Kurkowski as Treasurer.  Motion carried.

 

Gene Krukow presented the financials for the month.  Karen Lonergan made a motion to accept the Treasurer’s report and pay the bills.  Byron Kurkowski seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

 

Sue will contact the accountant, Lyn Crawford, and set up a meeting for the finance committee to meet with her to cover reports and answer questions.

     

DIRECTOR’S REPORT:   Sue Hebel reported on the workshop, “Creative Computer Commons”, at Arlington Heights in November presented by Pikes Peak Library District.  This expanding library system shared a number of ideas to encourage participants to be part of “the New Library”.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

·         November Statistics were distributed

·         113 people attended the library Christmas program

·         A girl’s night out is scheduled for February 21, 2014 for middle school age girls from 5:00-10:00 pm.  Deb Deines made a motion, seconded by Karen Lonergan, to grant permission to use the library for a program after hours.  Motion passed.

·         Information was distributed for “Cordova Photo Journal 2014”.  The library will host a Digital Photo Journal for 2014 with the goal of recording a year of community history.  

 

REPORTS:

 

FINANCE:  

Gene Krukow made a motion to accept Tax Levy Ordinance #2013-05 for fiscal year 2014-2015.  Seconded by Karen Lonergan.  Motion passed.  Roll call vote:

Bruce Wood                  yes

Karen Lonergan             yes

Byron Kurkowski           yes

Gene Krukow                yes

Deb Deines                   yes

Merredith Peterson        yes

 

Financial Strategic Plan: No report

 

PERSONNEL:   

Sue Hebel announced that Rochelle Kindlesburger has been hired at janitor, replacing Myrtle Willis.

 

A motion was made by Karen Lonergan, seconded by Deb Deines, to go into closed session. Motion passed.

 

A motion was made by Bruce Wood to return to regular session at 6:58 pm.  Seconded by Byron Kurkowski.  Motion passed.

 

A motion was made by Gene Krukow, seconded by Bruce Wood, to approve Christmas bonuses for staff in the amounts of $250.00 for full time employees and $100.00 for part time employees.  Bonuses include Gerilyn Pritchard and Myrtle Willis, exclude new employee Rochelle Kindlesburger.  Motion carried.

 

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

Sue Hebel reported that there is moisture forming on the frames of the new doors.  She contacted East Moline Glass.  Their suggestion was to use a de-humidifier in the room.  He will research further and report his findings.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Sue reported on Hoopla, a service for downloading music, movies, and audio books.  Products are available for a 7 day check out at an average cost of $1.81 per download.  Bruce Wood made a motion to give permission to subscribe to Hoopla for a year and then re-evaluate this service.  Motion seconded by Deb Deines.  Motion passed.

 

Sue signed up for Axis360 thru Baker and Taylor.  This service is to be available in January 2014.

 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

Deb Deines made a motion to table updating the Strategic Plan Mission Statement, seconded by Byron Kurkowski.  Motion passed. 

 

Trustees are to be ready to discuss the mission statement and goals for the strategic plan.

 

Bruce Wood requested the appraisal from the village for the old school property.  He reported that at the Village Board meeting the village attorney was instructed to look into the technicalities related to the price and get back to us.

 

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Tuesday, January 14, 2014 at 4:30 p.m.   

 

ADJOURN:

A motion was made by Deb Deines and seconded by Byron Kurkowski to adjourn the meeting.   Motion carried.  The meeting was adjourned at 7:20 pm.