Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

August 11, 2015

 

The meeting was called to order at 4:34   pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance: Byron Kurkowski, Merredith Peterson, Audrey Roman and Bruce Wood.

Absent: Debra Deines, Debra Hart and Karen Lonergan

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the June 2015 Library Board meeting were presented.  Bruce Wood made a motion to accept the minutes as read and was seconded by Byron Kurkowski.   Motion carried.   

 

SECRETARYíS REPORT:   no report

 

PRESIDENTíS REPORT:   no report

  

TREASURERíS REPORT:  Byron Kurkowski presented the financials.  Bruce Wood made a motion to accept the Treasurerís report and pay the bills for May 2015. Audrey Roman seconded.  Motion carried.

Audrey Roman made a motion to accept the Treasurerís report and pay the bills for June 2015.  Bruce Wood seconded.  Motion carried.

Bruce Wood made a motion to accept the Treasurerís report and pay the bills for July 2015.  Audrey Roman seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:

         The odor in the library on July 18, 2015 was due to unknown causes.  It was checked out by Youngís Heating and Air.  The condenser on air conditioning unit #2 does have a problem.  It is under warranty and will be replaced.

         The odor in the library on July 21, 2015 was probably due to sewage gas.

         A ceiling fan has been installed over the circulation desk.

         The kids love the cucumber water that is being served in the library!

         Summer Reading is done.  We finished the two programs with bus trips.  The older kids went to Chicago and sailed on the Tall Ship Windy.  The younger kids went to Fun City in Burlington, Iowa.

         Sue will be on vacation September 5th Ė 20th.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         Art Camp and Sewing Camp were both very successful.  Plans are being made to repeat these programs next summer.

         The September calendar was distributed and discussed.  The library will be closed on the 7th for Labor Day.  An International Dinner is planned for the 22nd.  A staff member from the German Heritage Center will do a program on Germany after the dinner. 

         End of Year statistics were discussed.

 

REPORTS:

 

FINANCE:  

Bruce Wood made motion to accept Special Reserve Ordinance #2015-03 for $66,105.33. Audrey Roman seconded.  Motion passed with a roll call vote:

Audrey Roman               yes

Byron Kurkowski            yes

Bruce Wood                   yes

Merredith Peterson         yes

 

 

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  Sue Hebel reported:

In the interest of adding parking spots, River Action will come out and look at the green space possibilities to handle rain run-off.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

         Closed meeting minutes will be carried to next monthís meeting.

         Sue Hebel reported that the Illinois Quad Cities libraries will be returning to PrairieCat in July of 2016.

 

NEW BUSINESS:

 

OTHER:  

The next meeting will be on Thursday, September 24, 2015 at 4:30 pm.   

 

Dates of meetings for the remainder of 2015:

October 27, 2015 @ 6:00 pm

November 10, 2015 @ 4:30 pm

December 8, 2015 @ 6:00 pm

 

 

ADJOURN:

A motion was made by Bruce Wood and seconded by Audrey Roman to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:45 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox