Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

August 12, 2014     

 

 The meeting was called to order at 4:30 pm by Merredith Peterson, President.   Some board members may be attending electronically. 

Trustees in attendance:  Debra Deines, Debra Hart, Gene Krukow, Byron Kurkowski, Karen Lonergan, Merredith Peterson and Bruce Wood.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Deb Deines.   Motion carried.   

 

SECRETARY’S REPORT:   Deb Deines read a thank you note from Margaret Bennett for participating in Cordova Community Days.    Next year’s event will be held on June 27, 2015.

 

PRESIDENT’S REPORT:   Merredith Peterson recommends reading the article on 3D Printers in the February 2014 Smithsonian Magazine.

 

TREASURER’S REPORT:  Byron Kurkowski presented the financials for the month.  Byron Kurkowski made a motion to accept the Treasurer’s report and pay the bills.  Gene Krukow seconded.  Motion carried.

 

          BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTOR’S REPORT:   Sue Hebel reported:

·         eRead Illinois price is to be the same for 2015 as it was for 2014.  RAILs is writing a grant to pay for eRead.  If all libraries in PrairieCat participate, Cordova Library would get a refund.

·         CPR and fire extinguisher training were completed by library staff on July 24, 2014.  As a thank you for doing the training, Sue gave Tristan Dalaska and Jason Floming gift certificates to Lowes.

·         Sue will participate in “Mobile Friendly Youth Services” webinar on August 13, 2014.

·         Sue will be on vacation for two weeks in September, returning to work on September 15, 2014.

·         The next Board Meeting will be on September 23, 2014 at 6:00 pm

·         Colette will be taking a class in Bolingbrook.  Her car is out of order and needs transportation.  A motion was made by Gene Krukow and seconded by Deb Deines to reimburse car rental and re-fueling of the car. Motion carried.

 

LIBRARIAN’S REPORT:   Cheryl Lennox reported:

·         Statistics for July were distributed and noted the jump in computer usage, due to a large number of kids at the library each afternoon.

·         The September and October calendars were discussed.

·         64 people attended the Medieval Times bus trip

·         Science camp was very successful with requests from participants and parents to repeat it again next summer.  There are also requests for art camp and a sewing program.

 

REPORTS:

 

FINANCE:  

Byron Kurkowski covered the Operating Income and Expense summary for 2013-2014 and the Operating Income and Expense summary comparison for 2013-2014.

 

Gene Krukow made a motion to not have an external audit. Deb Deines seconded.  Motion failed.

 

Bruce Wood made motion to accept Special Reserve Ordinance #2013-4 for $66,928.09.00. Byron Kurkowski seconded.  Motion passed with a roll call vote:

Deb Deines               yes

Byron Kurkowski      yes

Bruce Wood              yes

Debra Hart                 yes

Karen Lonergan       yes

Gene Krukow           yes

Merredith Peterson  yes

 

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report  

 

POLICY: 

Sue Hebel distributed updated Personnel E-3.  A motion was made by Byron Kurkowski seconded by Karen Lonergan to accept the policy change as corrected.  Motion carried.

 

Policy Strategic Plan:  No report

                            

BUILDINGS & GROUNDS: 

Sue Hebel reported that the big air conditioner quit working. The coils were damaged and Freon was released into the library creating a horrible odor.  Byron Kurkowski, Bruce Wood, and Deb Deines approved having all three air conditioners replaced at a cost of $7772.00.  This is $500.00 less than their proposal.

 

Bruce Wood reported that plans were submitted to the planning commission for a new village hall, noting that it would have 4200 square feet including a basement.  In comparison the library has 5200 square feet. A motion was made by Deb Deines and seconded by Byron Kurkowski to have the library appraised with a limit of $500.  Motion carried with a roll call vote.

Deb Deines               yes

Byron Kurkowski      yes

Bruce Wood              yes

Debra Hart                 yes

Karen Lonergan       yes

Gene Krukow           yes

Merredith Peterson  yes

 

A question was raised about insurance covering the new property.  The board would like it in writing that our rates will not go up.  Sue will contact State Farm concerning this.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

Byron Kurkowski and Deb Deines will review the closed meeting minutes for 2013-2014.

 

A motion was made by Byron Kurkowski to accept the Tentative Budget for fiscal year 2015-2016. Seconded by Deb Deines.  Motion carried with a roll call vote:

Gene Krukow           yes

Karen Lonergan       yes

Debra Hart                 yes

Bruce Wood              yes

Byron Kurkowski      yes

Deb Deines               yes

Merredith Peterson  yes

 

 OTHER:  

The next meeting will be on Tuesday, September 23, 2014 at 6:00 pm.   

 

ADJOURN:

A motion was made by Deb Deines and seconded by Byron Kurkowski to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:39 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox