Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

August 13, 2013

           

The meeting was called to order at 4:30 pm by Merredith Peterson, President.    

Trustees in attendance:  Deb Deines, Debra Hart, Gene Krukow, Byron Kurkowski, Merredith Peterson and Bruce Wood.   Karen Lonergan was absent.

Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance. 

 

The minutes from the previous meeting were presented.  Byron Kurkowski  made a motion to accept the minutes as amended/read and was seconded by Deb Deines .   Motion carried.   

 

PRESIDENTíS REPORT:   No report

 

SECRETARYíS REPORT:   Deb Deines read a note from Gerilyn Pritchard, thanking the Cordova Library Board for the many years of accounting business.  A note was read from Patsy Reiling thanking the staff for the Summer Reading Program and final trip to Six Flags.

  

TREASURERíS REPORT:  Gene Krukow presented the financials for the month.  Gene Krukow made a motion to accept the Treasurerís report and pay the bills.  Byron Kurkowski seconded.  Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:

         Gerilyn Pritchard is completing the annual financial report.  The report requires an official purchasing agent and Sue Hebel has been listed as such.

         Sue is working on the IPLAR (Illinois Public Library Annual Report).  It is due at the end of October.

         The Per Capita Grant is now available for completion.  It is due October 15, 2013.

 

LIBRARIANíS REPORT:   Cheryl Lennox reported:

         Statistics for July were distributed and discussed

         The September calendar was handed out and discussed

         Summer Reading had 59 kids finish the program reading requirements.  91 people attended the final program bus trip to Six Flags.

         The bus trip to the Art Institute/Field Museum for those participating in Art Camp or Science Camp was full!  56 people went on this trip.

         The October/November newsletter information is due by September 26, 2013.

         Cheryl will be on vacation September 11-23.

 

REPORTS:

 

FINANCE:  

Bruce Wood made motion to accept Special Reserve Ordinance #2012-3 for $47,200.00. Byron Kurkowski seconded.  Motion passed with a roll call vote:

Debra Hart                    yes

Deb Deines                   yes

Byron Kurkowski           yes

Bruce Wood                  yes

Gene Krukow                yes

Merredith Peterson        yes

 

 

 

 

Financial Strategic Plan: No report

 

PERSONNEL:    No report

Personnel Strategic Plan:   No report   

 

POLICY:  No report

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS:  No report

Building & Ground Strategic Plan:  No report

 

PROGRAMMING & SERVICES:  No report

Community Relations Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

         The Strategic Plan is to be updated by October 15, 2013.  Sue Hebel circulated the Strategic Plan from 2010.  Board Members are to review and come up with ideas for a September Meeting.

         Bruce Wood and Sue Hebel will work to set up the library for board members to attend meetings electronically.  Attending electronically will be added to the agenda.

         Sue Hebel and Bruce Wood will review the air conditioner bids.

         Regarding skateboarders on library property:  Board Members are encouraged to call the county police if there is a problem.

         Sue Hebel will talk to the Village of Cordova about adding a handrail at the edge of the sidewalk.

         The Regular Minutes will be audited by Karen Lonergan and Byron Kurkowski.

 

 

OTHER:  

The next meeting will be on Tuesday, September 10 , 2013 at 4:30 p.m.   

 

ADJOURN:

A motion was made by Gene Krukow  and seconded by Deb Deines  to adjourn the meeting.   Motion carried.  The meeting was adjourned at 5:18 pm.

 

 

Respectfully Submitted,

 

Cheryl Lennox