Cordova District Library
Minutes of the Regular Meeting
Of the Board of Trustees
August 13, 2013
The meeting was called to order at 4:30 pm by Merredith Peterson, President.
Trustees in attendance: Deb Deines, Debra Hart, Gene Krukow, Byron Kurkowski, Merredith Peterson and Bruce Wood. Karen Lonergan was absent.
Sue Hebel/Library Director and Cheryl Lennox/Head Librarian were in attendance.
The minutes from the previous meeting were presented. Byron Kurkowski made a motion to accept the minutes as amended/read and was seconded by Deb Deines . Motion carried.
PRESIDENTíS REPORT: No report
SECRETARYíS REPORT: Deb Deines read a note from Gerilyn Pritchard, thanking the Cordova Library Board for the many years of accounting business. A note was read from Patsy Reiling thanking the staff for the Summer Reading Program and final trip to Six Flags.
TREASURERíS REPORT: Gene Krukow presented the financials for the month. Gene Krukow made a motion to accept the Treasurerís report and pay the bills. Byron Kurkowski seconded. Motion carried.
BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.
DIRECTORíS REPORT: Sue Hebel reported:
∑ Gerilyn Pritchard is completing the annual financial report. The report requires an official purchasing agent and Sue Hebel has been listed as such.
∑ Sue is working on the IPLAR (Illinois Public Library Annual Report). It is due at the end of October.
∑ The Per Capita Grant is now available for completion. It is due October 15, 2013.
LIBRARIANíS REPORT: Cheryl Lennox reported:
∑ Statistics for July were distributed and discussed
∑ The September calendar was handed out and discussed
∑ Summer Reading had 59 kids finish the program reading requirements. 91 people attended the final program bus trip to Six Flags.
∑ The bus trip to the Art Institute/Field Museum for those participating in Art Camp or Science Camp was full! 56 people went on this trip.
∑ The October/November newsletter information is due by September 26, 2013.
∑ Cheryl will be on vacation September 11-23.
Bruce Wood made motion to accept Special Reserve Ordinance #2012-3 for $47,200.00. Byron Kurkowski seconded. Motion passed with a roll call vote:
Debra Hart yes
Deb Deines yes
Byron Kurkowski yes
Bruce Wood yes
Gene Krukow yes
Merredith Peterson yes
Financial Strategic Plan: No report
PERSONNEL: No report
Personnel Strategic Plan: No report
POLICY: No report
Policy Strategic Plan: No report
BUILDINGS & GROUNDS: No report
Building & Ground Strategic Plan: No report
PROGRAMMING & SERVICES: No report
Community Relations Strategic Plan: No report
TECHNOLOGY: No report
Technology Strategic Plan: No report
∑ The Strategic Plan is to be updated by October 15, 2013. Sue Hebel circulated the Strategic Plan from 2010. Board Members are to review and come up with ideas for a September Meeting.
∑ Bruce Wood and Sue Hebel will work to set up the library for board members to attend meetings electronically. Attending electronically will be added to the agenda.
∑ Sue Hebel and Bruce Wood will review the air conditioner bids.
∑ Regarding skateboarders on library property: Board Members are encouraged to call the county police if there is a problem.
∑ Sue Hebel will talk to the Village of Cordova about adding a handrail at the edge of the sidewalk.
∑ The Regular Minutes will be audited by Karen Lonergan and Byron Kurkowski.
The next meeting will be on Tuesday, September 10 , 2013 at 4:30 p.m.
A motion was made by Gene Krukow and seconded by Deb Deines to adjourn the meeting. Motion carried. The meeting was adjourned at 5:18 pm.