Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

April 14, 2015

           

The meeting was called to order at 4:30 pm by Merredith Peterson, President.    

Trustees in attendance:  Debra Hart, Deb Deines, Byron Kurkowski, Karen Lonergan and Bruce Wood.  Cheryl Lennox/Head Librarian, were absent.

Sue Hebel/Library Director was in attendance. 

 

There was no board meeting in March due to a lack of a quorum. 

 

The minutes from the February board meeting were presented. Karen Lonergan made a motion to accept the minutes as read and was seconded by Byron Kurkowski.   Motion carried.  

 

SECRETARYíS REPORT:   No Report

  

TREASURERíS REPORT:  Byron Kurkowski presented the financials for February.  Karen Lonergan made a motion to accept the Treasurerís report for February and pay the bills.  Deb Deines seconded.  Motion carried.

 

Byron Kurkowski presented the financials for March.  Karen Lonergan made a motion to accept the Treasurerís report for March and pay the bills.  Deb Deines seconded.  Motion carried.

 

Bruce Wood asked about the bill for the credit card.  Sue Hebel will make the expense sheet available to board members for the May meeting.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTORíS REPORT:   Sue Hebel reported:  Cheryl will be on vacation starting April 15.  Sue reported on the Big News for Small Libraries which is put on by the State of Nebraska.  It was very beneficial.  One of the recommendations is for the library to become a passport acceptance center.  Sue will check into this.

     Sue is working with Rock Island County to become the polling place again for Cordova Township.

     Sue will be off June 15 to 19, 2015.

 

 

LIBRARIANíS REPORT:   Calendar and Statistics were passed and discussed. April is butterfly month.  The library is giving away milkweed seeds to encourage people to plant the seeds to attract monarch butterflies.

We did a dye workshop in the morning and afternoon April 13.  Huge turnout.

The library will be doing a Bike Safety on Saturday May 9.

We will be doing a Waffle Breakfast May 29th starting at 7:00 a.m. in conjunction with town wide yard sales.

Bruce Wood asked the library to link the Fire Departments website to the library website. 

 

 

REPORTS:

Byron Kurkowski moved Bruce Wood seconded the motion to go into Closed Session for the purpose of: CLOSED SESSION 2(C)(5) The purchase or lease of real property

CLOSED SESSION2(c) (1)  The appointment, employment compensation, discipline, and performance or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

        Motion carried.

Karen motioned Deb Deines seconded the motion to come out of Closed Session.

Bruce Wood made a motion to explore the development of additional parking on the south side of the library which would mean the library would have to purchase property from Mr. Poel.  The motion includes hiring an engineering firm to look at the site to see if parking would be possible.   The motion was seconded by Karen Lonergan.   Motion passed.

 

Karen Lonergan made a motion to amend Policy E5 Earned Time Off.  Title throughout will be changed to Paid Time Off.    Part B    

     2 through 5th year of full-time employment, employee is entitled to 20 days of Paid Time Off

     6 through 10th year of full-time employment, employee is entitled to 25 days of Paid Time Off

     11 through 15th year of full-time employment, employee is entitled to 30 days of Paid Time Off

    16th year and after of full-time employment, employee is entitled to 35 days of Paid Time Off

 

 This change is effective immediately.   Policy date will be April 2015.  Seocond?  Deb Deines   Motion carried.   Roll Call vote:   Bruce Wood, Byron Kurkowski, Deb Deines, Debra Hart, Karen Lonergan and Merredeth Peterson

Karen Lonergan made a motion that the staff wage increase be the amount discussed in Closed Session.  Bruce Wood seconded.    Roll Call vote:  Bruce Wood, Byron Kurkowski, Deb Deines, Debra Hart, Karen Lonergan and Merredeth Peterson

 

 

FINANCE:

Financial Strategic Plan: No report

 

PERSONNEL:  

Personnel Strategic Plan:   No report   

 

POLICY:  By-Law Review

Byron Kurkowski moved and Deb Deines seconded the motion  

 

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: Tri-State Electric said the parking lot lights will be installed the end of this week or beginning of next week.

  Two Rivers Lawn care will continue to mow and take care of the Library Green Space

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY: 

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

 

NEW BUSINESS:

The Tentative Budget for 2015-2016 Fiscal year will be presented at the May meeting.

Strategic Plan update will be updated in the fall.  RAILS now have consultants that would help us with this project. 

.

OTHER:  

 

ADJOURN:

A motion was made by  Deb Deines   and seconded by Byron Kurkowski  to adjourn the meeting.   Motion carried. 

 

Respectfully Submitted,

 

Sue Hebel