Cordova District Library

Minutes of the Regular Meeting

Of the Board of Trustees

December 21, 2017       

 

 

The meeting was called to order at 6:00 PM by Deb Hart, President.    

Trustees in attendance:  Deb Hart, Mark Barnes, Debra Dienes, Merredith Peterson, Audrey Roman, and Regina Skipper.   Absent: none

Sue Hebel/ (retiring) Library Director and Karen Lonergan (newly appointed Library Director) and Chalyn Fornero-Green newly hired Librarian/ Public Relations Coordinator were in attendance. 

No public was present.

 

Special hearing for tax levy and assessment increase (6:04 PM)

            Motion to open the meeting made by Mark Barnes, seconded by Deb Hart. Motion carried.

            A time for public comment was made available to the public. No members of the public were present.

 

Return to regular meeting

The minutes from the previous meeting were presented.   

 

The minutes from the November Closed Session were presented.  Audrey Roman made a motion to accept the minutes from both meetings as read and was seconded by Deb Dienes.  Motion carried.

 

 

SECRETARY’S REPORT:   Letter from Sue Hebel thanking the board for the retirement gifts and the open house recognition held on December 19th. The secretary read Karen Lonergan’s letter of resignation from the Board of Trustees. The Trustees accepted her resignation effective immediately.

 

PRESIDENT’S REPORT:   No report

  

 

TREASURER’S REPORT:  Karen Lonergan presented the financials for the month. Deb Dienes moved to accept the report as presented. Regina Skipper gave the second. Motion carried.

 

            BE IT FURTHER RESOLVED that the payments made by the District, under the signatures of the President, Treasurer, or Director, as detailed in the Financial Report presented and approved as necessary to meet the obligations of the District in timely manner.

     

DIRECTOR’S REPORT:   Sue Hebel and Karen Lonergan reported on the “Star” rating report. We did not make it to the star level in our category due possibly to an increased number of libraries participating as well as some changes in the criteria. It is anticipated that changes will continue in the report that will include activities that will reflect more of the strengths of our programming.

Karen Lonergan thanked Sue for the excellent transition period.

Karen and Sue reported that the retirement party went well with the board’s assistance.

Sue passed out revised and updated job descriptions for the Library Director and the Librarian/ PR Coordinator.

 

LIBRARIAN’S REPORT:   Chalyn noted changes in the Librarian’s report including yearly totals for two years and reducing the monthly trend data from three years to two.

 

 

Return to Special meeting (6:22 PM)

The time for public comment was closed. No members of the public were present.

The tax levy ordinance for 2018 – 2019 was reviewed by the board. We tax at the lowest rate allowable to remain eligible for any state funding (.15).

The proposed budgeted expenses are $485,094. Total income from all sources is estimated to be $501,861.

Ordinance #2017-05 was accepted by unanimous roll call vote.

Members voting Yes – Mark Barnes, Deb Dienes, Audrey Roman, Regina Skipper, Merredith Peterson, and Deb Hart.

Members voting No – none

Abstentions – none

Special meeting adjourned – 6:26 PM

 

 

 

REPORTS:

 

FINANCE:  

·         3M update – 3M is protesting their taxes wanting the EVA on the plant to be reduced to $10 million from $32 million. Erie CUSD #1 as the largest stakeholder will take leadership for support of maintaining the EVA at $32 million. The board of review will meet March 1st.

·         The intergovernmental agreement with Exelon was passed by all parties except Black Hawk Community College. One of the requested revisions will exclude Exelon from claiming excessive accumulation of funds by the receiving parties. The revised agreement will be signed in January.

 

Financial Strategic Plan: No report

 

PERSONNEL:   

·         Potential Future Changes

Kyle Maynard has given notice that his responsibilities at Hamilton Tech have expanded, and he will need to resign from the maintenance position when a replacement can be hired.

The custodians may leave in the spring.

 

Personnel Strategic Plan:   No report   

 

POLICY:  Sexual Harassment policy was distributed for approval in January.

 

Policy Strategic Plan:  No report

                                   

BUILDINGS & GROUNDS: 

·         Building/ Sidewalk project

Karen reported there were problems with the drains under the sidewalk. The Village paid $3,000 toward the

$9,000 total including removal of the bushes in front of the building.

·         The current roof is 20 years old and is showing wear and tear. This will be a project for FY ’19.

 

Building & Ground Strategic Plan:  No report

 

TECHNOLOGY:  No report

Technology Strategic Plan:  No report

 

UNFINISHED BUSINESS:

River Bend Library patrons who live in the Village of Cordova but in Port Byron Township are requesting to be added to the Cordova District Library roster. A meeting with representatives of both districts is anticipated.

 

NEW BUSINESS: none

 

ADJOURN:

A motion was made by Deb Dienes and seconded by Mark Barnes to adjourn the meeting.   Motion carried.  The meeting was adjourned at 7:04 PM.

 

 

Respectfully Submitted,

Merredith Peterson, Secretary